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Practice

Order a cloud-sharing review

Arrange the checks before sharing a workplace file in a cloud service.

Cloud access lifecycle

Every shared link and connected app needs an owner and an end state

  1. PurposeName the approved collaboration need
  2. RecipientChoose specific people or groups
  3. PermissionGrant view or edit only as needed
  4. ExpirationSet an end date or review point
  5. ReviewInspect guests, apps, links, and owners
  6. RecoverUse approved version and backup paths

Specific recipients, least privilege, expiration, guest review, connected-app control, and recovery planning prevent access from becoming permanent by accident.

Arrange in the correct order
  1. 1. Review guests, links, connected apps, and activity
  2. 2. Set download, resharing, and expiration controls
  3. 3. Verify named recipients and least-permission roles
  4. 4. Classify the file and minimize its contents
  5. 5. Confirm the approved service and accountable file owner